08/02/05 – Balsall Parish Council Minutes JAN 2005

Balsall Parish Council Minutes for January are now online and can be accessed by clicking read more….find out about the new dance studio…

MINUTES OF THE BALSALL PARISH COUNCIL MEETING
HELD AT
THE JUBILEE CENTRE
ON
MONDAY 10 JANUARY 2005 AT 7.30PM

Present:

Cllrs: Maltman (JM) (Chairperson), Brill (AB), Mulroy (EM), Smith (AS), Longfield (ML), Chesshire (GC), Crossley (RC), Lea (PL), Connors (BC)
Parish Clerk L Dury (LD)
6 members of the Public, Sergeant Geraldine Clifford

Item

Subject

Action

1.

Apologies:

Cllr Lusty

2.

Declaration of Interests

2.1
GC re planning application 2004/2814 and PL re planning application 2004/2849

3.

Minutes of the previous meeting:

3.1
There were no amendments to the previous meeting’s Minutes. The Chairman signed the Minutes. (Proposed by AS. Seconded by GC.)

4.

Matters arising from the Minutes

4.1
1.1 – Cllr Brookes’ letter of resignation has been received.
4.2
5.1.2 – EM gave councillors copies of the Village Hall accounts.
4.3
5.5.5 – LD explained that as Andrew Green was already involved in discussions with other councils to obtain new contracts, he had agreed to remain the grounds maintenance contractor only on the premise that the contract is extended to 31 March 2007. He would retain the same terms and conditions. Councillors agreed to accept this condition.
LD will write and confirm the position to Mr Green.
JM also asked councillors to co-operate with the Clerk’s request that she hold all documentation relating to contracts at the Office so that the Clerk, and not committees, would be responsible for triggering the procedure for re-tendering contracts. Councillors agreed and will pass all documentation they have to the Clerk.

Complete

ALL

4.4
9.2 – It was agreed to pay 50% of the Cogent invoice for consultancy work for the CCTV upgrade immediately, and 50% on completion. (Proposed by AB and seconded by GC.)

5.

Committee Reports

5.1

Planning – Cllr Dr Peter Lea

5.1.1
The Council made no observations on the following applications:

·

2004/2924, 19 Shenstone Drive – 2-storey side extension

·

2004/2903, Dadkin Farm Oldwich Lane West – Change flat roof to pitched on existing garage. The Council requested that SMBC officers ensure that the application was compliant with Green Belt policies on extensions

·

2004/2849, Heart of England Secondary School – New dance studio (including Reception and staff changing). The Council requested that SMBC officers ensure that matching materials are set as a condition of approval.

·

2004/2834, 35 Balsall Street East – Demolition of existing garage, erection of 2-storey extension to side and single storey extension to rear and provision of glass roof and parapet above existing kitchen. The Council requested that SMBC officers ensure that matching materials are set as a condition of approval.

·

2004/2815, 6 Barston Lane – 2-storey side extension to form bedroom and ensuite and single storey rear extension to form kitchen/breakfast room.

·

2004/2746, 37 Balsall Street East – Ground floor kitchen and conservatory extension. New pitched tile roof over existing rear outbuilding.
5.1.2
Planning Application 2004/2814, The Court of Lady Katherine Leveson, Kenilworth Road – Internal alterations to first floor flat. Disabled access. Ramp and steps external.
The Council decided to request that an exception be made to enable the timer pillars to be seen in their original setting and that it supported the updating of the windows in the room. RC was asked to think of suitable wording for the council’s comments, which he would send to the Clerk after the meeting to put on the Council’s response. (Proposed by RC and seconded by PL.)

Complete

5.1.3
Heart of England Co-op have written to the Council informing them that it notes the Council’s and Residents’ Association’s comments about its extension plans and will liaise with the Association. Councillors gave their support to the Association over comments it would make.

5.2

Play Areas – Cllr A. Smith

5.2.1
AS reported that he had met with the contractors and the Committee was investigating ways to get safety inspections done economically.

5.3

Chadwick End Village Hall – Cllr E. Mulroy

5.3.1
EM explained that the increase in income shown on the accounts was due to the fact that the Village Hall had been used more since damage to the Hall caused by the flood had been repaired.

5.4

Footpaths, Highways and Bus Shelters – Cllr J. Maltman

5.4.1
JM will pass the list of issues for Footpath to the appropriate person on the Parish Plan.

JM

6.

Representation Reports

6.1
GM reported that the Lant Trust had met in December and had agreed its quarterly and annual grants and discussed the properties it owns.
6.2
AS reported that he had attended a Licensing Law Seminar and had passed relevant documentation to PL for examination and for him to inform the Council of any information it would need.

PL

6.3
RC reported that the Knowle United Charities had delivered Christmas boxes to pensioners.
6.4
ML reported that he would be attending an Airport Passenger Services meeting the following day and invited any comment from councillors.
6.5
ML reported that copies of the Jubilee Centre accounts had been passed to councillors. He stated that funds were still restricted, but that bookings were increasing.

7.

Report by Sergeant Geraldine Clifford

7.1
The Rural Sector is now stationed at the Dog Training Centre in Holly Lane and will move to the Police Office in Balsall Common within the next 6 months. 18 officers, 3 sergeants and 1 inspector will operate.
7.2
Sgt Clifford asked for comments on how the area would like to be policed and the following comments were made:

·

Residents would like an easy to contact telephone number to speak to the local Police;

·

Police should be more visible;

·

The Police Office should be manned at clearly stated and regular intervals;

·

Residents should be informed of proposals;

·

Police should take a hard line with any anti-social behaviour including litter offences;

·

Regular policing at Lavender Hall Park.
7.3
Sgt Clifford stated that the Police wanted to liaise regularly with local interested groups in the area and asked for a list of such groups to contact. She asked for the Clerk to provide her with such a list but JM stated that the Parish Plan was dealing with matters such as crime and policing and Sgt Clifford would be best liaising with people on the Parish Plan through him in the first instance.

JM

7.4
Sgt Clifford reported that she was unavailable for the next 3 months, and in her absence any concerns should be passed to Inspector M. Pylyp or Sergeant E. Strachen.

8.

Public Questions

8.1
ML will ask that Minutes from the Birmingham International Consultative Committee be made available at the Library.

ML

8.2
ML will pass a copy of the letter he sent to Centro about the poor train service to LD. The service provided by the local trains will be monitored.

Complete

9.

Correspondence

9.1
AS will attend the Lavender Hall Park Action Group on Thursday 27 January at the Police Office in Balsall Common at 6.30 pm.

AS

10.

Accounts

10.1

Invoices paid during December

The following invoices have been paid:

·

3213 – Andrew C. Green £417.13 – Grounds maintenance at recreation grounds

·

9 – N. Ainsworth £125 – Cleaning at the Office

·

VG49030 – Cleanaway Limited £11.75 – Refuse collection at the Office

·

WALC– WALC £1.85 – Stationery

·

Severn Trent Water £11.70 – Cemetery water rates

·

BT £140.53 – council phone call costs and installation of phone for the Clerk

·

CSS00304109 – Cogent (fm) Solutions £470.00 – CCTV signs

·

Warks Training Partnership £15.00 – Licensing Law Seminar

·

100660 – Quadrant Video Systems £352.50 – CCTV system maintenance

·

Timpson £6.00 – key cutting

·

1780 – GR Dawson £223.25 – Grounds maintenance for the Cemetery

·

David Elkington £300.00 – Park ranger contract

·

L. Dury £606.43 – Salary

·

The Letter Box £9.77 – Photocopying

·

Balsall and Berkswell Jubilee Project £66.00 – Room bookings

·

VG51055 – Cleanaway Limited £42.65 – Refuse Collection

·

WM Met Authorities Pension Fund £120.00 – Pension contribution for Clerk

10.2

Orders placed without prior reference to Council

The following order was placed without prior reference to Council:

·

68 Viking Direct £175.33 – Stationery

10.3

Invoices to be approved for payment

The following invoices were approved for payment:

·

684215 Viking Direct £175.33 – Stationery

·

479511 Glasdon UK Ltd £365.67 – Litter bin for Willow Park

·

Warks Training Partnership £25.00 – Training for Clerk

·

CSS00304106 Cogent (fm) Solutions £1432.03 – Part payment for CCTV project management upgrade

·

CPRE £25.00 – Subscription renewal

·

VG51162 Cleanaway Limited £76.37 – Duty of Care Administration

·

Npower £72.16 – Office electricity consumption

·

British Gas £205.55 – Office gas consumption

·

David Elkington £300 – Parks Ranger contract

·

WM Conservative MEP Team £10.15 – Contribution towards alarm at Office

·

N. Ainsworth £100.00 – Office cleaning

·

6044 Solihull Security Services £616.76 – Installation of alarm at Office

·

CCRU/0033 University of Gloucester £75.00 – Village appraisal software

·

1801 GR Dawson £223.25 – Cemetery grounds maintenance

·

L. Dury £647.37 – Salary

·

L. Dury £3.54 – Travel expenses

·

Post Office £9.10 – Stamps

·

Inland Revenue £208.02 – Tax owed for Clerk (PAYE)

·

Inland Revenue £222.00 – NI owed for Clerk (PAYE)
Proposed by RC and seconded by EM.

11.

Parish Council representation on the Jubilee Project Board

11.1
PL will fill the vacancy on the Jubilee Project Board caused by Cllr Brookes’ resignation.

12.

Resolution – Donation to Girl Guides

12.1
JM proposed that Balsall Parish Council resolves to make a donation of £500 to the Girl Guides Movement to support the refurbishment of the Scout Hut in Holly Lane under Section 137 of the Local Government Act 1972. GC seconded this proposal and the resolution was passed.

Complete

13.

Precept 2005/06

13.1
Councillors were reminded that they should meet on January 18th at 7.00 pm at the Office to discuss the Precept for 2005/06. All estimates should be given to the Clerk by 12 January. GC gave his apologies for the meeting on the 18th.

ALL

14.

A.O.B.

14.1
LD will draft a letter of goodwill for JM to sign and send to Reverend Montgomerie.

Complete

14.2
The Clerk will notify Mr Caffery that the bus shelter in Oldwich Lane has been damaged.

Complete

15.

Resolution – To exclude members of the Press and Public from the meeting

15.1
JM proposed that Balsall Parish Council resolves to ask members of the Press and Public to leave the meeting so that it may debate the co-option of a new member. GC seconded this proposal. Members of the Public left the meeting.

16.

Next Meeting:

The next meeting will be on Monday, 7 February 2005 at The Jubilee Centre commencing at 7.30 p.m.

The Public part of the meeting closed at 9.15 p.m.

17.

Co-option of a councillor

17.1
JM proposed that the Council offer Mr James Hope, who had previously been interviewed for a councillor vacancy, first refusal on the current vacancy. This proposal was seconded by BC. LD will contact Mr Hope to see if he is still willing to accept the position.

Complete

17.2
LD was asked to find out the legal position on whether a Council must co-opt after going through the period of vacancy notification to the Public.