28/02/05 – Balsall Parish Council – Full Meeting Agenda for 7th March

TO DISTRICT AND PARISH COUNCILLORS

SIR/MADAM,

I HEREBY GIVE NOTICE THAT THE NEXT MEETING OF THE COUNCIL OF THE ABOVE NAMED PARISH WILL BE HELD ON MONDAY 7 MARCH 2005 AT 7.30 PM AT THE JUBILEE CENTRE, BALSALL COMMON. MEMBERS OF THE COUNCIL ARE SUMMONED TO ATTEND FOR THE PURPOSE OF CONSIDERING AND RESOLVING THE BUSINESS TO BE TRANSACTED AT THE MEETING AS SET OUT HEREUNDER.

L.DURY
CLERK OF THE COUNCIL, 28 FEBRUARY 2005

BUSINESS TO BE TRANSACTED

1.
APOLOGIES

2.
DECLARATIONS OF INTEREST

3.
TO SIGN AS A CORRECT RECORD THE MINUTES OF THE PREVIOUS MEETING

4.
MATTERS ARISING FROM THE MINUTES

5.
POLICE UPDATE – Ch. Supt. McGinty and Sgt. Clifford

6.
APPOINTMENT OF CO-OPTED MEMBER

a)
Resolution to appoint Mrs J. Lea as a co-opted member of the Council

b)
Mrs Lea signs Acceptance of Office form and joins the other councillors

7.
COMMITTEE AND COUNCIL REPRESENTATION REPORTS

a)
Planning – Cllr P. Lea

b)
Chadwick End Village Hall – Cllr E. Mulroy

c)
Play Areas – Cllr A. Smith

i.
For decision – Resolution to earmark £3,000 from this year’s budget for expenditure next year for repair work to the Pavilion

ii.
For decision – Approval to order the trimming of the hedge adjoining Willow Park and 15 Needlers End Lane

d)
CCTV – Cllr S. Lusty

i.
Re-location within the Office of the CCTV monitoring equipment

e)
Cemetery – Cllr G. Chesshire

i.
For decision – Resolution to earmark all budget set aside in this year’s budget for the cemetery extension and to invest it in the saving account set up for this purpose

ii.
Software review of cemetery management systems

iii.
For decision – Resolution to earmark £1,000 set aside in this year’s budget for use next year to obtain cemetery management software

f)
Footpaths and Highways and Bus Shelters – Cllr J. Maltman

g)
Parish Plan – Cllr P. Lea

h)
Communications – Cllr J. Maltman

i)
Administration – Mrs L. Dury

i.
For information – Solihull Area Committee meeting of WALC meeting 17 March

ii.
For information – WALC’s Annual Briefing Day 12 March

iii.
For decision – Approval for the Clerk to attend 2 training events; Preparing and surviving audit and Freedom of Information Act and Data Protection Act Workshop, each course £20 each

iv.
Issues relating to service agreement with other tenants at Office, which may require a resolution to call an extraordinary full council meeting to discuss the Council’s future at the Office

j)
Parish Councils’ Liaison Meeting Report – Cllr J. Maltman

k)
Solihull Green Spaces Strategy – Cllr A. Smith

8.
PUBLIC QUESTIONS

9.
CORRESPONDENCE

a)
Letter in support of Scout Hut

10.
ACCOUNTS

a)
Invoices paid since the last meeting

b)
Invoices to be approved for payment

c)
Orders placed without prior reference to Council

d)
Late payments

e)
Year End procedures

f)
For decision – Resolution to earmark any unspent budget from this year for expenditure next year if there is a clear intention to still spend the money

11.
DISABILITY DISCRIMINATION ACT

a)
For decision – Approval of the Council’s policy on meeting the Disability Discrimination Act.

12.
A.O.B.

13.
NEXT MEETING
18 April 2005 at 7.30pm at The Jubilee Centre, Balsall Common