14/12/04 – Balsall Parish Council (minutes)

14/12/04 – Balsall Parish Council (minutes)
Posted on Tuesday, December 14 @ 22:25:58 GMT by balsallcom

Community Events neil writes “Footpaths, Highways and Bus Shelters, CCTV, Cemetry..AND a Presentation by the Crime and Disorder Reduction Unit!

There was no stone left unturned at November’s parish council meeting. Click read more for the minutes and find out how YOUR views are being represented by the first rung on the local government ladder

Apologies for the formatting errors in the current minutes

Page 1

 

MINUTES OF THE BALSALL PARISH COUNCIL MEETING
HELD AT
THE JUBILEE CENTRE
ON
MONDAY 15 NOVEMBER 2004 AT 7.30PM

 
 

Present:

 

Cllrs: Maltman (JM) (Chairperson), Brill (AB), Mulroy (EM), Smith (AS), Longfield (ML), Chesshire (GC), Crossley (RC), Lea (PL), and Lusty (SL)
Parish Clerk L Dury (LD)
5 members of the Public, Cllr D. Bell ? Borough Councillor, Ms Sara Rooney & Ms Alethea Fuller from SMBC?s Crime and Disorder Reduction Unit

Presentation by the Crime and Disorder Reduction Unit, SMBC: Borough Strategy 2005/2008 for Crime and Disorder Reduction
Before the meeting started, Ms Alethea Fuller and Ms Sara Rooney from Solihull MBC?s Crime and Disorder Reduction Unit presented their findings on Public perception of the crime and disorder problem in the Solihull Area. They explained that they were working towards a borough wide action plan for 2005-2008, which was scheduled for publication early 2005.
At the end of the presentation, views and comments were invited from both councillors and members of the Public who attended. The SMBC officers agreed to try to ensure that there was more communication on what action was being taken to combat the problems faced and they also would supply information from their questionnaire findings specific to the Balsall Common area.
The Chairman thanked them for their presentation and then started the formal proceedings of the Full Council meeting.

?

?

Item
 

Subject

 

 

Action

 

 

1.

 

 

Apologies:

Cllr Brookes (DB)

 

2.

 

 

Declaration of Interests

 

None
 

3.

 

 

Minutes of the previous meeting:

 

There were no amendments to the previous meeting?s Minutes. The Chairman signed the Minutes. (Proposed by AS. Seconded by GC.)
 

4.

 

 

Matters arising from the Minutes

 

4.1
11.3 ? Horse chestnut trees should not be planted at cemeteries.
4.2
8.4.3 ? Still ongoing. ML to inspect burnt oak tree at Willow Park and report back to LD.
 

ML

 

 

5.

 

 

Co-option of 1 new councillor

 

5.1
It was resolved that Mr Brendan Connor would become with immediate effect a parish councillor for Balsall Parish Council. The motion was proposed by GC and seconded by ML.
5.2
Mr Connor was invited to sign the Acceptance of Office, which was witnessed by LD, and then he was invited to join the other members of the council.
 

6.

 

 

New councillors join committees

 

6.1
AS will become a member of the following committees:
Cemetery;
Footpaths, Highways and Bus Shelters;
Play Areas.
6.2
BC will become a member of the following committees:
Planning;
Parish Plan.
6.3
JM read out a note from DB in which she advises the Council that she is no longer able to act as Chairman of the Play Areas Committee. She will be asked to call an election for the chair position at the next Play Areas Committee.
 

DB

 

6.4
JM announced that he had received the formal resignation from Cllr Elizabeth Siggs.
 

7.

 

 

Committee Reports

 

 

7.1

 

 

Parish Plan ? Cllr J. Maltman

 

7.1.1
JM was delighted to report very real progress in finally getting the Parish Plan Steering Committee running properly. A very successful meeting had been held on 9 November, at which various roles had been filled, and Cllr Dr Peter Lea had agreed to chair the Steering Committee. Several meetings are scheduled for the 4 key areas identified to ensure good progress.
7.1.2
The 4 key areas identified are:
Policing ? to be led by BC
Environment ? to be lead by Mr Glyn Price of the BC Village Residents? Assoc.
Planning and Development ? to be led by BC
Sports & Recreation ? to be led by JM and Cllr Lance Hare-Scott from Berkswell Parish Council.
7.1.3
JM will pass a copy of the Minutes to LD for circulation.
 

JM

 

7.1.4
It was decided that the letter Cllr Siggs had sought approval for to go to Centro should be dealt with by the Parish Plan Steering Committee.
 

7.2

 

 

Footpaths, Highways and Bus Shelters – Cllr J. Maltman

 

7.2.1
It was resolved that Balsall Parish Council would support Solihull MBC in its enforcement action to remove any encroachment by householders onto footpath M146a from the Kenilworth Road to the skateboard park.
7.2.2
The Committee will meet on 7 December at 6pm at the Office to discuss action on the bus shelter at Blacksmith?s Corner. It will report to Full Council for a decision.
 

JM/GC/AS/RC

 

7.2.3
LD has sent a copy of a letter from SMBC notifying residents of a proposed new pelican crossing facility on Kenilworth Road near Arden Close to the Balsall Common website for publication. She will also put a copy of the letter on the notice board.
 

LD

 

 

7.3

 

 

CCTV ? Cllr S. Lusty

 

7.3.1
Cogent have started work to canvas al local businesses to invite them to join in with the CCTV system upgrade, and Berkswell PC will also be invited to join the scheme.
7.3.2
The current system is no longer compliant with the Data Protection Act and urgent steps have been taken to remedy this which includes putting signs up which indicate when you enter a filming area.
 

7.4

 

 

Cemetery ? Cllr G. Chesshire

 

7.4.1
It was resolved to invest the money received from a legacy in the CCLA Coiff fund, currently paying 5.68% interest. It was also resolved to invest any money not immediately required for the cemetery extension with the same fund, but a separate account. GC will pass details to LD.
 

GC

 

7.4.2
Atkinson & Stilgo Estate Agents had inspected the land intended for purchase to extend the cemetery and had stated that in their estimation the offer from the Foundation was good value.
7.4.3
LD has instructed the Council?s solicitor to begin purchase proceedings subject to satisfactory searches and other administrative items.
 

7.5

 

 

Administration ? Cllr J. Maltman

 

7.5.1
The Council has been informed that the business rates on the office are set to increase to £7,500 from next April, of which the council will pay 29%. LD has lodged an appeal.
7.5.2
LD has signed for a refuse collection contract to start at the office. It will cost the council £2 per week.
7.5.3
A photocopier is now available for use at the office. A PIN is required.
7.5.4
Co-opted councillors are now entitled to claim allowances. Allowance claims can be backdated to 31 December 2003.
 

7.6

 

 

Chadwick End Village Hall ? Cllr E. Mulroy

 

7.6.1
The Village Hall AGM will be held on 22 November at 8.00 pm.
7.6.2
It would seem inevitable that the Post Office will close.
 

8.

 

 

Representation Reports

 

8.1
ML was invited to attend a twinning with Coventry celebration at the Serbian and Montenegro Embassy.
8.2
A few councillors attended Balsall Common Village Hall?s celebration to thank people and organisations that sponsored their recent refurbishment.
 

9.

 

 

Public Questions

 

9.1
Mr D. Deanshaw of the BC Village Residents? Association received letters of complaint from residents on the following matters:

·

The Co-op?s failure to stock adequate supplies of certain popular food items

·

The poor service at Mills

·

The lack of Police visibility
9.2
The Residents? Association will be suggesting a rumble strip on the approach from the south for the proposed new pelican crossing near Arden Close.
9.3
The Public Enquiry on the service station on the M42 between junctions 3a and 6 has re-opened.
9.4
Cllr Bell has received complaints about youth behaviour by the Shell Garage.
 

10.

 

 

Review of the regulatory framework governing the political activities of local government employees?

 

It was resolved not to pass comment on this document as the employment contract could deal with any potential conflict of interest. Proposed by JM and seconded by AS.
 

11.

 

 

A model code of conduct for local government employees?

 

It was resolved to support LD?s opinions on this matter object to the proposals. It was felt that a contract of employment should be sufficient control for a parish clerk. LD was also asked to state that the council felt the measures were highly bureaucratic. Proposed by JM and seconded by AS.
 

12.

 

 

Allowance payment to Clerk

 

It was resolved to pay the Clerk an allowance of £500 p.a. (to be reviewed in 2007/8) for the use of her home computer for work with immediate effect. (Proposed by AB, and seconded by PL.)
 

13.

 

 

Accounts

 

 

13.1

 

 

Payments made since the last Council meeting

 

14 October WM Metropolitan Authorities Pension Fund – £120.00 by standing order
1 November Post Office – £11.05 for stamps
 

13.2

 

 

Invoices to be approved for payment

 

Wicksteed Leisure £275.38 for paint for play area equipment on invoice 53135
The Letter Box £20.90 for photocopying charged on invoice 538
David Elkington £309.98 for October maintenance of play areas and spray to remove slime
Pollard Memorials £2914.00 for memorial repairs on invoice 1.1592
WALC £6.00 for councillor guidance booklets on invoice 04
Rotherham & Co £135.00 for local search fees for the cemetery extension
WM Conservative MEP Team £4.20 for the council?s contribution to the costs of getting keys cut for the Cleaner.
L. Dury £995.94 for salary and expenses (includes expenses to cover payments for stamps and J. Caffery of £60 for bus shelter cleaning)
GR Dawson £381.88 for cemetery grounds maintenance on invoice 1735
WM Metropolitan Authorities Pension Fund £120.00

Approved for payment ? proposed by JM and seconded by SL.

 

13.3

 

 

Orders placed since last Council meeting

 

Order 52 to Wicksteed Leisure for paint
Order 53 to Natalie Ainsworth for office cleaning
Order 54 to the Jubilee Centre for room hire
 

13.4

 

 

Internal Auditor requirement

 

The Council?s Internal Auditor has ceased her contract with the council. LD and JM will find a replacement internal auditor, most likely a firm of accountants to avoid this problem again.
 

13.5

 

 

Precept 2005/6

 

All committee chairmen whose committees have budgets should attend a precept setting meeting on December 7 at 7.00pm at the office. Other councillors are welcome to attend if they wish.
 

ALL

 

 

13.6

 

 

Listing of Balsall Parish Council Approved Regular Payments

 

It was resolved to approve the amended listing of council approved regular payments. See Appendix 1 for the suppliers added. (Proposed by AB and seconded by EM.)
 

14.

 

 

A.O.B.

 

14.1
BC questioned when the level crossing in Berkswell would finally open. He was advised to contact Cllr Hitchcock at Berskwell PC.
14.2
The gate at Willow Park was vandalised. The Lions Club repaired it and is writing to the Council. When their letter is received, LD will write a letter thanking them.
14.3
RC gave his apologies for 13 December.
 

13.

 

 

Next Meeting

The next meeting will be on Monday, 13 December 2004 at The Jubilee Centre commencing at 7.30 p.m.

 

The Meeting closed at 9.40 p.m.

 

 

Appendix 1 ? Extract from the Listing of BPC Approved Regular Payments ? new additions

£
£
£
£
£
£
£
£
£
LISTING OF BALSALL PARISH COUNCIL APPROVED REGULAR PAYMENTS
 

Payee

 

 

Description of Payment

 

 

Max. value of cheque

 

J. Caffery
Regular weekly fee for cleaning bus shelters
15
Council’s Internal Auditor
Internal Audit fee
600
L. Dury
Yearly allowance for use of clerk’s computer for council
500
Pollard Memorials
Repairs of memorials
1,000
Balsall & Berkswell Jubilee Project
Room booking charges
100
WM MEP Team or MP
Use of photocopier at 285 Kenilworth Road
500
RoSPA
Annual safety inspection
500
David Elkington
Monthly fee for park ranger work
500
Look Local Publications
Fee for printing and distributing Parish Post
500