18/11/04 – Balsall Parish Council Meeting Minutes October 2004

neil writes “The Parish Plan (which you will be hearing a lot about on this site in the near future) was brought back to life at last month’s parish council meeting. Many more local issues were discussed. Click read more to read the full minutes….

  

MINUTES OF THE BALSALL PARISH COUNCIL MEETING
HELD AT
BALSALL COMMON PRIMARY SCHOOL
ON
MONDAY 11 OCTOBER 2004 AT 7.30PM
 

Present:

 

Cllrs: Maltman (JM) (Chairperson), Brill (AB), Mulroy (EM), Brookes (DB), Longfield (ML), Chesshire (GC), Crossley (RC), and Lea (PL)
Parish Clerk L Dury (LD)
6 members of the Public, Cllr D. Bell – Borough Councillor, Patch Manager – Ms Jo Williams, SMBC.

Item

 

Subject

 

Action

 

1.

 

Apologies:

Cllrs Siggs and Lusty

2.

 

Declaration of Interests

 

2.1
GC re item 8 as he is the Bailiff at the Foundation of Lady Katherine Leveson.

3.

 

Minutes of the previous meeting:

 

3.1
There were no amendments to the previous meeting’s Minutes. The Chairman signed the Minutes. Proposed by PL, and seconded by ML

4.

 

Matters arising from the Minutes

 

4.1
JM agreed the content to the letter to be sent to the Police about Parish Plan issues.

5.

 

Clerk’s Annual Salary Increase 2004/2005 and 2005/2006

 

5.1
It was resolved to increase the Clerk’s salary to £9.923p for 2004/2005, back-dated to 1 April 2004 and to increase it to £10.548p from 1 April 2005. Proposed by ML and seconded by EM
5.2
Councillors thanked the Clerk for her work and asked for this to be put in the Minutes. Proposed by ML and seconded by EM

6.

 

Dates for Council Meetings 2005

 

6.1
The following dates were agreed for Full Council Meetings in 2005:
10 January, 7 February, 7 March, 18 April, 16 May (AGM), 13 June, 4 July, 12 September, 10 October, 14 November, 12 December. These meetings are open to the Public and Press.
In addition, some informal meetings will be held on the following dates that are not open to the Public and Press, but any decisions required will be approved at Public meetings:
Precept setting: 18 January 2005, 6 December 2005.
Audit: 24 May 2005, 22 November 2005
Cemetery: 9 March 2005, 16 November 2005
Councillors voted to agree these dates. Proposed by PL and seconded by AB

7.

 

Co-option of 2 new councillors

 

7.1
RC proposed that the Council resolve to accept Mr Alan Smith and Mr Brendan Connor as co-opted members of the Council. (Seconded by EM.)
7.2
Mr Alan Smith signed the Declaration of Acceptance of Office and was invited to join with the other councillors for the rest of the meeting. Mr Connor will sign the Declaration at the next meeting. He had sent apologies and his absence was completely acceptable.

8.

 

Committee Reports

 

8.1

 

Parish Plan – Cllr J. Maltman

 

8.1.1
JM reported that progress on the Parish Plan had been slow and that the meeting that had been organised on the 20 September had been postponed to a yet undecided date. The timetable was fractionally behind schedule and Cllr Siggs had sought confirmation from the Countryside Agency that the deadline could be extended past May 2005 by a couple of months if necessary, although this was still the target date.
8.1.2
Councillors had been disappointed by the lack of willingness from the residents to drive the Plan through and as a consequence, councillor involvement had been heavier than anticipated and progress had been slow.
8.1.3
JM stated that it was desirable that a person who was not a councillor should chair the Steering Committee, although this is not strictly mandatory. He would be approaching volunteers to see if they would be willing to hold the role. A meeting with a new chairman will be organised by at the latest 19 October, at which point a new date for the SteeringCommittee will be confirmed.
8.1.4
JM invited questions from the Public and Mr David Deanshaw, Secretary to the Residents’ Association reported that their Vice Chairman would be joining the Steering Committee. He also stated that the Residents’ Association were anxious for progress as it felt that the Parish Plan had lost some of its impetus with the delays. He also strongly advised that professional consultants should be used to design the next questionnaire and analyse the results. JM and DB stated that these sorts of decisions would be within the remit of the Steering Committee and could not be pre-judged.
8.1.5
JM reported that the level of response to the original questionnaire had been low, running at about 3%, but the issues highlighted had been all those expected.
8.1.6
RC stated that he felt comments about the Parish Plan being under threat were unwarranted.
8.1.7
Mr and Mrs C.J. Lea volunteered their help for the Steering Committee, and Mr Craig Burgess from www.balsallcom.com also volunteered help from the website.

8.2

 

Cemetery – Cllr G. Chesshire

 

8.2.1
GC reported that the Cemetery Committee had met and recommended that the Council resolve to accept an offer to purchase land from the Foundation of Lady Katherine Leveson. The land in question is 1.74 acres next to the existing cemetery and had already been inspected by the local funeral director and gravedigger. The Committee would meet later to decide on landscaping.
8.2.2
It was resolved to purchase additional land for the cemetery with a down payment of £10,000, and £2,500 per annum in arrears for ten years plus costs. Proposed by PL, seconded by ML.

8.3

 

Chadwick End Village Hall – Cllr E. Mulroy

 

8.3.1
The Post Master has resigned, and will leave in mid-December. The Post Office is actively seeking a replacement.

8.4

 

Play Areas – Cllr D. Brookes

 

8.4.1
DB reported that she had held an on-site meeting with Mr Elkington and he would shortly be painting the play equipment.
8.4.2
DB will report any work required as a result of the RoSPA inspection report to LD.

DB

 

8.4.3
DB reported that vandals had burnt and destroyed an Oak Tree at Willow Park. ML will inspect the tree and report damage to LD.

ML

 

9.

 

Representation Reports

 

9.1

Solihull Area Committee – WALC:

ML attended a meeting held at the Village Hall in Balsall Common. The Airport extension and the compensation scheme were the main subjects of discussion.
LD reported that Balsall Parish Council had hosted the event due to a mix-up, so would not need to host it again for a while.

9.2

Federation of the Colliery Opposition Group (FCOG):

A meeting had been held recently and it had been decided that the Body should continue in case of a future proposal to mine nearby. It will meet annually. Funds already in the bank will be kept for any future opposition requirements.

9.3

Airport Consultative Committee:

ML reported that he had recently chaired a meeting, and members had visited the Fire Service.

9.4

Lant Trust:

JM asked for a report on the Lant Trust but GC stated that much of what was discussed at Lant Trust meetings was confidential. He did advise that the Lant Trust was always looking for anyone in need and would be grateful for suggestions. The application for the new pavilion has been withdrawn for technical reasons.

10.

 

Patch Manager’s Report

 

10.1
Solihull MBC is keeping records of anti-social behaviour incidents at Willow Park.
10.2
The Parks Action Group meeting in September was very poorly attended. One will be organised in January.
10.3
The Patch Manager will send details of professional graffiti painting to LD. Solihull MBC is organising professional graffiti painting events for the skateboard park to try to halt mindless graffiti on this equipment.

Patch Manager

 

10.4
A Youth Shelter will be installed at Lavender Hall Park. Its details and location have already been decided.
10.5
JM asked if Balsall Parish Council could be consulted on the location of new planting for trees at the Park.
10.6
The Patch Manager will ask Sergeant Anne Strachen to contact LD to give a future presentation on Crime Stoppers.

Patch Manager

 

11.

 

Public Questions

 

11.1
Mrs Lea asked if the Council had been approached to provide a woodland cemetery. GC stated that no one had ever approached the Council but would be grateful to receive information.
11.2
Mr Burgess asked for information on how the Council raised its funding. JM explained the Precept to him and informed him that he and LD would be happy to meet with him to discuss any other questions he had on how the Council operated.
11.3
Mr Deanshaw offered some sapling Horse Chestnut trees to the Council for the Cemetery. LD will investigate whether these trees can be planted in cemeteries.

LD

 

11.4
Mr Deanshaw suggested that if any of the burnt oak tree in Willow Park was useable, it could be sold.
11.5
Mr Deanshaw asked if there was anything the Parish Council could do to support the Post Office in Chadwick End. He was informed that the Council already provided the building and paid the rates on the building.

12.

 

285 Kenilworth Road

 

12.1
The central heating and new windows have been fitted. The new tenants have started to use the building.
12.2
It was resolved to charge out the Clerk’s time to the other tenants for building management at £15 per hour. Proposed by GC and seconded by RC.
12.3
It was resolved to purchase storage equipment for parish council records – funding to come from reserves and money saved by sharing the building with other tenants. Proposed by AB and seconded by DB.
12.4
LD is actively seeking a cleaner and gardener for the office. It was not felt necessary that she report back to the Council before these 2 positions were filled.

13.

 

Accounts

 

13.1

 

Payments made since the last Council meeting

 

Cheque
Payee
Description
Amount £p
1500
Impact
Annual software support
55.00
1501
L. Dury
Salary & Expenses
673.08
1502
The Letter Box
Photocopying – August
22.00
1503
BT
Council Phone
41.21
1504
SMBC
Planning permission variation for Office
31.90
1505
Clement Keys
Audit fees 2003/04
411.25
1506
Andrew Green
Recreation Grounds Maintenance
440.63
1507
G.R. Dawson
Cemetery Grounds Maintenance
381.88
1508
Cancelled
1509
Heart of England Way Assoc
Annual subscription
4.00
1510
D. Elkington
Park Ranger Maintenance – August
300.00
1511
Littlethorpe
Bus shelter repair – Blacksmith’s Corner (2 call-outs)
117.50
1512
Balsall & Berkswell Jubilee Project
Room Hirings
32.00
1513
Viking Direct
Stationery
187.06
1514
Balsall Volunteer Transport Service
Donation
100.00
1515
GR Dawson
Cemetery Grounds Maintenance
381.88
1516
Andrew C. Green
Recreation Grounds Maintenance
370.12
1517
Warwickshire Training Partnership
Courses for J. Maltman
25.00
1518
Cash
Petty Cash
200.00
SO
West Midlands Pension Fund
Pension for Clerk
120.00
1494
RSS Playmakers
Play equipment for Oakley
3520.31

13.2

 

Invoices to be approved for payment

 

Y2K Youth Club
Annual donation
2500.00
The Letter Box
Photocopying – September
37.03
Quadrant
Maintenance CCTV
352.50
SMBC
Half year rent
250.00
Simon Lusty
Expenses
15.20
L. Dury
Salary & Expenses
632.40
Inland Revenue
Tax & NI
369.83
GR Dawson
Ground Maintenance at Cemetery – invoice 1701
381.88
Playground Management Ltd
Inspection of play areas
361.90
Andrew C. Green
Grounds Maintenance at Recreation Grounds – Invoice 3197
370.12
D. Elkington
Park Ranger Fee + some materials
336.95
Cleanaway
Refuse removal at cemetery
163.67
Association of Burial Authorities
Model Rules & Regulations
60.00
It was resolved to approve the above-stated invoices for payment. (Proposed by GC and seconded by ML.)

13.3

 

Orders placed without prior reference to Council

 

48
J. Caffery
Repair of bus shelter in Oldwich Lane
51
Viking Direct
Stationery

14.

 

A.O.B.

 

14.1
ML stated his concern at the poor response to telephone enquiries by the Police.
14.2
The Patch Manager will meet with AB to discuss the re-planting of oak trees at Oakley.

Patch Manager

 

14.3
ML reported that “The Rock” was now running very successfully.

15.

 

Next Meeting:

The next meeting will be on Monday, 15 November commencing at 7.30 p.m. Venue to be confirmed.

The Meeting closed at 9.00 p.m.